Job Posting: Receptionist – San Francisco

Job Title:  Administrative Clerk/Receptionist

Supervisor’s Title:  SF Administrative Coordinator

Status:  Non-Exempt

Location:   San Francisco – this position depends upon the ability of the employee to work closely with attorneys, scientists, and staff members during regularly scheduled hours. 

General Summary:  Under direction, performs clerical and administrative tasks specific to position. Must be able to work cohesively within a team environment.  This position requires the ability to work overtime, which often cannot be predicted in advance. 

Responsibilities and Duties:

1.     Reception

1.1.      Answer incoming calls and route appropriately.  Take messages and distribute in a timely manner.

1.2.    Greet visitors, job applicants and vendors.

1.3.    Ensure neatness of lobby and conference room areas.

1.4.   Coordinate daily interoffice pouch.

1.5.    Receive deliveries and route packages according to procedure.

1.6.    Schedule couriers and other deliveries as requested.

1.7.    Notify supervisor, building security, and/or police of emergency or security problems as required.

2.     Administrative Duties:

2.1.    Inventory and order office and kitchen supplies to maintain adequate stock.

2.2.      Serve as SF office contact for various vendors placing service calls for building and equipment as required.

2.3.    Process incoming and outgoing mail.  Maintain cost entries according to established procedures.

2.4.    Perform other administrative duties as requested.

2.5.   Process incoming/outgoing pouch daily.

3.     Assist Attorneys, IP Assistants and other office personnel with clerical duties as requested.

3.1.    Type labels, memoranda, form letters, etc.

3.2.    Ensure billable hours are input correctly into billing system.  Assist with corrections to WIPS.

3.3.    Update information database.

3.4.    Search for and download documents as requested.

3.5.    Proofread documents as requested.

3.6.    Prepare and update status reports, binders and charts.

3.7.    Lend support to the overall function of the office.

4.     Work closely with SF Library Coordinator to provide library maintenance support.

4.1.    Maintain inventory of incoming library materials.

4.2.    Update collection according to standard procedure.

4.3.    Distribute library copies and updates to attorneys.

4.4.    Other library tasks as assigned by Coordinator.

Required Knowledge, Skills & Abilities:

1.     Knowledge of Outlook and MS Word required.  Excel experience desired.

2.     Must meet minimum testing requirements.

3.     Following initial training, ability to operate office machines including computer, typewriter, photocopiers and fax machines.

4.     Ability to pay attention to detail, follow procedures and work effectively with others.

5.     Ability to communicate effectively in both oral and written form.

6.     Must be able to lift and carry up to 35 pounds.

Education and Experience:

No legal experience required, however this is an intermediate level position requiring previous administrative/clerical experience.  

Click Here to apply for an open position. Please take the time to complete our application in full. Incomplete applications will not be considered for employment. If you experience technical difficulties submitting the application, please email queries to:


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