Job Posting: Office Services – New York

POSITION:  New York Office Services

GENERAL PURPOSE:  Providing general office support through a variety of tasks including courier services, copying and scanning of documents, ordering and maintenance of office supplies, front desk coverage and office machine maintenance.  This is a full-time position with a one-hour lunch break and occasional overtime required. 

RESPONSIBILITIES:  

  • Errands (driving and walking) – including court filings, hand deliveries, lunch pick-up, etc. 
  • Copying and scanning of large volumes of documents
  • Maintain office and kitchen supplies – keeping them organized and placing weekly orders for supplies
  • Keep kitchens and conference rooms clean
    • Make coffee
    • Empty, fill and run dishwasher
    • Clean microwave ovens
    • Clean counters and tables
  • Assist with internal office moves
  • Distribute in-coming mail and deliveries; apply postage to and deliver out-going mail to post office
  • Keep printers, copiers and fax machines filled with paper and toner; clear jams
  • Assist with setting up and moving computer equipment
  • Front Desk Coverage – occasional back-up for receptionist
  • Refill postage meter account
  • Assist with video conferencing and other conference room equipment requirements
  • Work with Helpdesk to troubleshoot office equipment and blackberry service
  • Set-up decorations for holidays
  • Maintain log of incoming and outgoing interoffice mail, UPS, Federal Express and hand-deliveries 

SKILLS AND ABILITIES: 

  • Proficient technical skills, in installing computer equipment
  • Ability to operate office machines (printers, copiers, fax machines, postage meter)
  • Ability to operate multi-line switchboard and greet visitors with pleasant demeanor
  • Ability to lift up to 50 pounds
  • Time management and good prioritization skills
  • Ability to work well with others 

EDUCATION, EXPERIENCE AND/OR TRAINING: 

  • High school diploma
  • Must be 18 years of age
  • Minimum 2 years of office services experience
  • Experience operating office machines

Contact as1040@nyu.edu for more information.

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