Job Posting: Records/Docket Assistant San Francisco

FLSA:   Non-Exempt

Schedule:  Monday-Friday, 9:00 a.m. to 5:30 p.m., Overtime as required

General Summary:  Under immediate supervision of the Records Coordinator and Calendar Coordinator and following prescribed departmental, Office and Firm procedures, the Records/Docket Assistant is responsible for handling the records and docket support requirements for lawyers, paralegals and staff.  The Records/Docket Assistant is expected to perform all job duties with a commitment to providing superior service to clients, producing a quality work product and maintaining an atmosphere of teamwork and continuous improvement.  Above all, the Records/Docket Assistant must fulfill the needs of the office in a manner which is consistent with the Firm’s visions and values.  

Essential Duties and Responsibilities (duties are performed throughout every work day, as necessary):

Records Department

·         Onsite file maintenance; including, but not limited to, opening new files, interfiling material, scanning documents, indexing pleadings, typing labels, folders and index cards, preparing folders and inserts, reorganizing files, closing files and reshelving files and cartons.

·         Offsite file maintenance; including, but not limited to, preparation and sending new materials, identification, interfiling, retrieval and return of files and cartons previously sent.

·         General department maintenance; including, but not limited to, sorting incoming work, re-shelving returned files and cartons, and ensuring that the work area is neat and orderly.

·         Provide copies of pleadings and proceedings to attorneys and staff, as required.

·         Assist in shifting of files.

·         Ensure compliance with CAM changes and ethical wall screening memoranda.

Calendar Department

·         Assist Calendar Coordinator with docketing dates in CompuLaw.

·         Work with the Calendar Coordinator to finalize, generate and distribute weekly timekeeper calendars.

·         Perform preliminary conflicts checks.

·         Serve as the office’s liaison for the New Matter Intake department in the Calendar Coordinator’s absence.

·         Respond to end-user inquiries.

Essential Knowledge, Skills and Abilities:

·         Strong litigation skills

·         Knowledge of Microsoft Word

·         Experience with CompuLaw and/or Elite preferred

·         Ability to type at least 40 words per minute

·         Ability to read, comprehend and follow instructions

·         Must be able to work with a wide range of people in a team setting with strong service orientation and willingness to cross-train on other departmental tasks

·         Familiarity with the wide range of legal documents found in a varied practice

·         Knowledge of alpha and numeric filing systems

·         Ability to read, write and speak English

·         Proficiency on office equipment used on a regular basis including computers, records databases, printers, copy machines, facsimile machines and telephones

·         Commitment to quality and continuous improvement of skills and work product

·         Ability to work independently, take initiative, set priorities and see projects through to completion

·         Strong organizational and analytical skills

·         Must be detail-oriented

·         Ability to perform clerical tasks with a high degree of accuracy, handle many tasks simultaneously, meet deadlines and be flexible in responding to changing priorities.

Physical Requirements:

·         See

·         Communicate

·         Ability to lift (i.e., office files, documents, binders)

·         Ability to sit for long periods of time

Education Requirements:

·         High School diploma or equivalent required.  College degree preferred.

·         Minimum one year legal records experience.

·         Minimum of two years prior work experience in a docket department or in a position in which docketing was a key requirement.

Salary commensurate with experience. 

 

Submit resume to Patricia B. Alcala, Human Resources Coordinator, Jones Day, 555 California Street, 26 floor San Francisco, CA 94104

pbalcala@jonesday.com

Advertisements

Life preserver.jpg
Remember the words of Rev. Frank Scott (Gene Hackman in The Poseidon Adventure):

". . . sitting on our butts is not going to help us either. Maybe by climbing out of here, we can save ourselves. If you've got any sense, you'll come along with us."

Contact Us!

Send us your information as to job leads, networking, or just plain vent!
Go ahead, say it!
Add to Technorati Favorites
Bloggers' Rights at EFF

Credits

This blog has been created by Thomas MacEntee.

Recent Comments

Terms of Service

Heller Highwater (hellerdrone.wordpress.com)
Last Modified: September 14, 2008

- Don't be a dill weed.

- Treat other people the way you want to be treated.

- Ladies and children first.

- This is a rescue, not a bitch session.

- Help don't harm.

- Save the snarks for the attorneys and Above The Law.

Heller Highwater is not:

- a place to practice viscious and vindictive "whisper down the lane" rumour-mongering;

- a place to bad mouth co-workers;

- a place for diatribes against specific people or specific incidents;

- a place to heap pity on poor Heller Ehrman staff by outsiders;

- a place that discriminates or sets margins noting who is outside and who is inside - we even welcome supportive Heller Ehrman attorneys!;

- meant to further the demise of Heller Ehrman, LLP.

Heller Highwater is:

- a place for support, a place of empowerment, a place of passion;

- a place to learn about job leads, resume preparation, skill building, training, new opportunities, and how to succeed in a new workplace;

- a place to keep up on the latest news as to how Heller Ehrman management intends to treat its support staff as it winds down its operations - will it be every woman for herself? or will it be "let me hold the door for you and is there anything else I can do for you"?

- a place of refuge.

Note: in no way, shape or form is Heller Highwater sanctioned, supported or even recognized, (but it is very likely monitored) by the management of Heller Erhman, LLP. The opinions represented here and on each and every page of Heller Highwater do not constitute the opinions of Heller Ehrman, LLP or its shareholders or its management. In addition, the comments left by visitors do not reflect the opinions of Heller Highwater.

%d bloggers like this: